Email Forwarding

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Hi All,

I was wondering if it's possible to setup a transport rule in Office365 to forward emails going to a specific address to an external domain but keep a copy of the original in the mailbox and able to edit the subject to include specific words (for filtering purposes)

Thanks

@Waqkas-Ahmed,

Now I could be wrong on this but I do not think there is a built-in default way to do what you're attempting to do. There may be a third-party application to do so that will work with O365 to help you but I've never used them and you could probably do a search to help you. for example, I found https://www.codetwo.com/

I saw no options in the mail flow rules that might seem to indicate you can do this for outgoing email at all. Individual users can use Outlook rules to try and search for incoming rules. I know people have modified inbound subjects to remove appended subject lines from exchange when replying to an external email.

@Waqkas-Ahmed said in Email Forwarding:

to setup a transport rule

Just had a conversation with one of our team, Adam. Though you may not be able to do what you're trying to do through the mail-flow rules. Check out your DLP settings, you may find that you can do more through there rather than the mail-flow rules.

@Ronnie-Wong I have had a look and can only redirect the message and no options to keep original copy for the intended recipient and also no option to filter.

Can this be done via Outlook at all? or is there another option?

@Waqkas-Ahmed,

I think you'll have to think about a third party solution.

or

You may be able to combine solutions of what you can accomplish in DLP and outlook filters possibly. I cannot say that we have time to test this out for you. So it may be where you can find part of it in both solutions to give you a complete solution but you'll have to test and see.

Waqkas,

I hope all is well. You may want to take alook at the following:

https://docs.microsoft.com/en-us/office365/securitycompliance/ediscovery

Cheers,

Adam

@Adam-Gordon Thanks for this. I am able to create a rule via Outlook but don't seem to see an option to edit the sybject line when redirecting. Let me know if this is possible via the Rules.

Thanks

@Waqkas-Ahmed We have O365 E3 Exchange. Under mailbox features - mail flow you can forward emails.