PRINCE2 Practitioner - exercises

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Hi,
Ref: Case Study for Maple technologies, Excerise 6
Under Quality responsibilities, we have Brenda Gull as both a reviewer and approver. Is this correct as I didnt think she could approve herself?
Thank you.
JJ

Hello again @Kuljit-Martin ,

It is possible, but typically not done.

The PRINCE2 Quality Review technique is a Quality Inspection technique. It has defined roles and a specific structure to follow. The purpose is to inspect and ensure that a product is complete, that it respects the customer’s Quality standards and meets the Quality criteria listed in the Product Description.

Note: This technique checks if the product is complete and meets all quality criteria.

It does not include Product Approval, as the person listed in the Quality Register will not sign off until they see the product has been complete. After this, you can say the product is complete and is therefore baselined. So in theory, you can see how they could be the same person. But just to review from an exam perspective:

The Quality Review technique has four specific roles. The roles are:
Chairperson
Presenter
Reviewer
Administrator

So it breaks down to these responsibilities

Chair: This role is responsible for chairing the review meeting
Presenter: This role presents the products and represents the producers of the product.
Reviewer: This role reviews the products, submits questions and confirms corrections or improvements.
Administrator: This person provides admin support for the chairperson (e.g., taking minutes and recording results and next actions).

As these are roles, the minimum number of people involved in a Quality Review technique can be two: one person taking the chair & reviewer roles and another taking the presenter and administrator role.

The followings tasks can be done to get ready for a Quality Review meeting:

The chairperson will make arrangements for the review (invite, book room, etc.). They will also ensure that the product is ready for review
The presenter will distribute copies of the product to the review team with the Product Description
The reviewers can review the product against the Quality criteria in the Product Description and can also submit a question list to the chair ahead of the Quality review
The chair will send this question list to the presenter before the review meeting.

On a side note: The product can be reviewed and the reviewers can already give feedback before the Quality Review meeting. This can give time for the producer or presenter to address this feedback and prepare a response. This makes for a smoother & efficient Quality Review meeting.

Hope that helps!